How to Add a Signature to Outlook

Before you paste anything

Outlook signatures often look best when they stay compact and left-aligned.

A decorative signature can still work, but most business users should start with a clean version first.

Desktop Outlook setup

1. Open a new email message.
2. Go to Signature, then Signatures.
3. Create a new signature name.
4. Paste or insert your Signova signature image into the editor.
5. Set the default signature for new messages and replies if you want it automatic.
6. Save your changes.

Outlook on the web setup

1. Open Settings.
2. Go to Account, then Signatures.
3. Create a new signature.
4. Add your image and any supporting text.
5. Choose whether it should appear on new mail, replies, or forwards.
6. Save.

Best practice for professional email

• Use one signature style for regular communication
• Keep the image height modest so it does not dominate the message
• Test on desktop and mobile before using it every day